Marketing & Events Coordinator

Title: Marketing & Events Coordinator

Reports to: Marketing Manager

Department: Marketing

FLSA Status: Non-Exempt; Full-Time

*This position does not allow for remote capabilities

*Candidate must be available evenings and weekends as well as independently support event coordination to be considered

The Marketing & Events Coordinator plays a key role in advancing the mission of the Homeless Empowerment Program (HEP) by increasing community awareness, donor engagement, and event success. This position works with the Marketing Manager and is responsible for helping to coordinate marketing efforts and support planning and execution of fundraising and community events that support HEP’s programs and services for individuals and families experiencing homelessness in Pinellas County.

PRINCIPAL JOB DUTIES AND RESPONSIBILITIES

• Coordinate and implement marketing, special events, community relations, communications, and provide overall support in fundraising efforts.
• Assist the Marketing Manager with planning and executing events, including fundraising, volunteer appreciation, client-focused events (such as Adopt-A-Family Christmas Program and Back-To-School Bash), serving as the primary contact for select events.
• Lead coordination of assigned events from concept to execution by owning event timelines, vendor coordination, and logistics. Develop event timelines, run-of-show documents, and checklists; coordinate vendors (catering, rentals, venues); manage event registration, guest lists, and attendee communications; lead on-site execution including set-up, breakdown, and troubleshooting.
• Create visual and written content aligned with brand voice. Ensure consistent branding and messaging across all marketing materials.
• Assist with material needs, including designing, editing and reordering as needed (rack cards, program flyers, business cards, etc.).
• Assist with email marketing campaigns, website content updates, and support digital advertising...