Administrative & Marketing Coordinator

Position Overview

As the Administrative & Marketing Coordinator, you'll work directly with the owner to help keep the business organized while supporting marketing, event bookings, and day-to-day administrative tasks.

This position is perfect for someone who enjoys variety, takes initiative, and loves helping a growing business succeed.

What You'll Do:

Administrative Support

• Manage the business email inbox and customer inquiries
• Organize digital files, contracts, permits, and business records
• Maintain calendars, reminders, and important deadlines
• Prepare invoices, proposals, and event paperwork
• Assist with basic bookkeeping and expense tracking
• Order office and business supplies as needed

Marketing & Social Media

• Plan and schedule social media content
• Write captions, blog posts, and email newsletters
• Create graphics using Canva (or similar platforms)
• Update the website with events, blogs, and announcements
• Respond to social media messages and comments
• Track engagement and suggest new marketing ideas

Event & Partnership Outreach

• Research local festivals, markets, corporate events, and private event opportunities
• Complete vendor applications
• Reach out to businesses, schools, nonprofits, and organizations about partnership opportunities
• Follow up on event leads and booking inquiries
• Maintain an organized database of contacts and opportunities
• Help coordinate confirmed events and logistics

Other Responsibilities

• Assist with special projects
• Help improve systems and organization
• Occasionally attend events to support operations or content creation (optional but preferred)

Qualifications

We're looking for someone who is:

• Highly organized and dependable
• Comfortable working independently
• A strong writer and communicator
• Familiar with Instagram and Facebook business accounts
• Experienced with Canva or similar design software
• Detail-oriented and proactive
• Passionate about support...