Marketing/Proposal Coordinator II

Position Overview

Passero is actively searching for an experienced marketing professional to lead proposal efforts from our St. Augustine, FL office.

In this role, your primary responsibility will be leading proposals and presentations, providing support and guidance from pre-RFP positioning through to interview stage. Subject matter may include planning, architecture, engineering consulting, and other professional services. The ideal candidate will bring experience in the A/E/C industry with proposal compliance, writing skills, and creative design ideas.

This will be an in-office position with the potential to move to a hybrid schedule with a combination of both remote and in-office.

Responsibilities will include, but not be limited to

• Collaborate with project managers and regional and Business Unit Leaders on pursuits, including responses to requests for qualifications (RFQ) and requests for proposals (RFP).
• Focus on technical accuracy, strategic messaging, and compliance with client requirements, and brand adherence.
• Lead pursuits from capture through interview stage, as required, which may include teams across disciplines/geographies.
• Create detailed outlines and draft initial content, compliance lists, and proposal schedules, with the ability to pivot if requirements change.
• Lead preparation of non-technical proposal sections such as covers, past performance, and resumes/staffing.
• Compile and edit technical content, based on information provided by project managers, engineers, architects, and internal subject matter experts to create cohesive cover letters, executive summaries, project understanding/approach, and other technical sections.
• Ability to interpret content and enhance messaging with infographic charts, tables, and diagrams.
• Conduct background research, coordinate consultant materials, customize project profiles and team information, and develop strategic graphic layouts tailored to specific pursuits.
• Lead pursui...