Marketing & Development Coordinator

POSITION: –

Marketing and Development Coordinator

EMPLOYMENT TYPE: –

Full Time

DESCRIPTION

Special Olympics Wisconsin (SOWI) is seeking a Marketing and Development Coordinator who serves as a cross-

functional project manager and operational coordinator supporting Special Olympics Wisconsin’s Development, Special

Events, and Marketing Communications departments. This position helps translate organizational priorities into actionable

plans, ensuring projects, campaigns, fundraising initiatives, and events are strategically coordinated, well-organized, and

completed on time. Working collaboratively with department leaders and team members, the Coordinator manages project

timelines, tracks deliverables, facilitates communication, coordinates resources, and helps maintain accountability across

multiple initiatives.

This position is ideal for a highly organized, proactive, and collaborative professional who enjoys managing multiple

projects, improving processes, and bringing people together to accomplish shared goals. By creating greater consistency

and coordination across departments, the Marketing and Development Coordinator helps maximize staff capacity,

strengthen fundraising efforts, elevate the SOWI brand, and advance the organization’s mission of providing year-round

sports training and athletic competition for individuals with intellectual disabilities.

QUALIFICATIONS

* Associate degree or equivalent combination of education and relevant experience in project coordination,

marketing, communications, fundraising, event management, or a related field. * Strong organizational and project management skills, with the ability to manage multiple priorities and deadlines.

* Excellent written and verbal communication skills, attention to detail, and consistent follow-through.

* Proficiency with Microsoft Office including Microsoft Teams and familiarity with project tracking tools and shared

calendars. * Ability to work independently, anticipate needs, solve problems, and collaborate across teams.

* Commitment to the mission and values of Special Olympics Wisconsin.

Preferred Qualifications

* Two or more years of experience in project coordination, marketing, fundraising, event management, or nonprofit

operations.

* Experience coordinating cross-departmental projects, fundraising campaigns, special events, or donor and

sponsor relationships. * Familiarity with CRM systems, email marketing platforms, digital content management systems, or event

registration tools.

RESPONSIBILITIES

* Manage projects across Development, Special Events, and Marketing Communications, establishing timelines,

priorities, responsibilities, and deliverables. * Coordinate planning meetings, track progress, communicate updates, and follow up on action items to ensure

projects stay on schedule and aligned with organizational goals. * Develop and maintain project management tools, shared calendars, workflows, and documentation to improve

communication, accountability, and efficiency. * Identify potential challenges, competing priorities, and opportunities to streamline processes and maximize staff

capacity. * Help coordinate the planning and execution of fundraising initiatives, special events, marketing campaigns, donor

engagement activities, and community outreach projects. * Manage project deliverables, including sponsorship materials, promotional content, invitations, registration, event

logistics, vendor coordination, and communications. * Support donor and sponsor stewardship by coordinating acknowledgments, recognition, impact materials,

sponsorship fulfillment, and post-event follow-up. * Assist with tracking campaign and event results, fundraising deliverables, budgets, invoices, and other project-

related administrative needs. * Maintain organized project files, records, meeting notes, and shared resources to support effective collaboration

and continuity. * Provide flexible coordination and administrative support to address evolving departmental needs and

organizational priorities.

SUPERVISION AND WORK ENVIRONMENT

The Marketing and Development Coordinator works under the direction of [ ]. This position has the ability to be hybrid

with majority of work remote, while being available onsite to an event or meeting in Wisconsin intermittently.

MISSION

*The mission of Special Olympics Wisconsin is to provide year-round sports training and athletic competition*

*in a variety of Olympic-type sports for children and adults with cognitive disabilities, giving them continuing*

*opportunities to develop physical fitness, demonstrate courage, experience joy and participate in a sharing*

*of gifts, skills and friendship with their families, other Special Olympics athletes and the community.*

Special Olympics Wisconsin Ronald Reagan Ave. Madison, WI Tel () - Toll-Free () - Fax () -

www

.SpecialOlympicsWisconsin.org Email info@specialolympicswisconsin.org